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QuickBooks to D365 Business Central Migration
The initial choice towards QuickBooks is pretty obvious and more likely to be the fast and easy decision for a small businesses or say, micro businesses at the beginning. As the small business takes shape towards the growth in market, its complexity also gets increased alongside which is when QuickBooks can no longer suffice the needs of the business.
Hence, it is important and much needed to migrate to Dynamics 365 Business Central for its ease of use and fulfilment for the complex needs of the growing small businesses and mid-size businesses.
Most of the QuickBooks users love their early choice even so by the time and experience, the realization comes into play that QuickBooks was not the best choice after all.
The simplicity and handiness can turn to be QuickBooks weakness later on. Simplicity results in lack of sophistication and then its ease of set-up would become a liability when it paths to few auditing and accounting controls.
You may also identify more issues working with your own QuickBooks system for few years:
- QuickBooks data gets exposed to editing within the data tables because of its insecure file structure. This permits “editing” of posted transactions, without any track record for the changes made. It even allows to create out-of-balance transactions (credits will NOT be equal to debits) in your data.
- Limitation in the maximum records to maintain. QuickBooks puts limits for the number of records the system can process and maintain in its archive, number of employees, posted transactions, etc. Once the maximum limit is reached, the only choice shall be to remove the history from QuickBooks.
Getting to know about the insecurities and vulnerabilities, direct access to data and no audit trail, they will not probably get involved with QuickBooks. As it is easy to change data, even large CPA firms may tail off to conduct the audit of QuickBooks.
It may have been the best choice available to pick QuickBooks, but markets have grown and QuickBooks do not hold monopoly any longer for its easy set-up and use.
Instead, Microsoft Dynamics 365 Business Central provides same ease of use, access and quick familiarity to users. With no artificial limits on the number records, Business Central has a robust system required for future growth, is an added advantage. As its database is highly secured with no direct access, it does not allow any changes under the covers. Hence, auditors, banks, regulators accept your statements and reports with great confidence as the data cannot be put to alteration in the background.
It’s time to put back QuickBooks system and brand it as part of your history but not for the future. Azure-cloud based Dynamics 365 Business Central with utmost confidence.
Dynamics 365 Business Central vs. QuickBooks Strengths and weaknesses
QuickBooks Weakness
- The dearth of in-depth potential within distribution, purchasing, manufacturing, inventory, advanced reporting and audit control. It is an expensive deal to add on capabilities and service offerings from QuickBooks partners.
- Upgrading QuickBooks Online is not seamless as QuickBooks Pro and QuickBooks Enterprise are built on different platforms
- Less business productivity integration biases the solution towards accountants but not to business owners.
- Companies can grow much faster than the limits imposed by QuickBooks for the user, transactions and reporting capabilities
Dynamics 365 Strengths
- Dynamics 365 Business Central can handle much complicated business processes securing the workflows and improvising compliance with its up to date advanced proficiency.
- The users between on-premise and cloud version get full consistent and ease of transit with the shared codebase of the Dynamics 365 Business Central and Dynamics NAV.
- The usability and productivity for the users get enhanced by the deep integration with Office 365.
- Microsoft Business Central which is raised on Microsoft Azure platform includes web-based reporting portal with massive reporting abilities and supports the expanding transaction volumes and users.
Using the Extension for QuickBooks Data Migration
The extension from QuickBooks can easily migrate vendors, items, accounts and customers to Business Central. The relevant information can be exported and then open an aided set-up guide to upload all the data to Business Central, if your business is with QuickBooks until date.
Data from QuickBooks Desktop
Below is the data required to import from QuickBooks to Business Central:
- Vendors
- Chart of accounts
- Customers
- Items
- On-hand Quantities for Inventory Items
- Beginning Balance transactions in General Ledger
- Open documents for customers and vendors such as invoices, credit memos and payments
We do migrate full amounts on sales and purchase documents rather than updating partially paid amounts. For instance, if the total amount is $1000 but customer paid only $700 on a sales invoice, we would still migrate the full amount of $1000. All the partial payments have to be updated manually either before or after you migrate data. Hence, we would strongly suggest to apply outstanding transactions before you migrate so to make things easy later on.
Prerequisites of Migration
Specifying the accounts to migrate the transactions is an important part of the migration process. So, ideally planning this mapping before migrating data will be a good idea.
For instance, the accounts where you place transactions for:
- Adjustments in general ledger
- The sale of items or services to customers
- The purchase of items or services from vendors
Business Central requires account numbers assigned to general ledger accounts. Make sure the account numbers are assigned to the accounts in QuickBooks. It is also required to set up a tax account on the transactions in QuickBooks having tax amounts in your tax jurisdiction in Business Central before the transactions that you can post.
You will have to download the Microsoft Data Exporter Tool to get your data out of the QuickBooks desktop application. The data migration wizard in Business Central has the instructions for the tool. This tool will connect to your QuickBooks application and then export all the applicable data in .zip file format.
Post Migration Validation
Once the data is migrated, the transaction will have the status as unposted so that you can review again to make adjustments as required. So to review the transactions, get into the page that you would normally find them.
For instance, got to Sales Invoice page so to review unposted sales invoices. For reviewing payment journals, you will need to get into payment journals page. There are some things in specific that has to be done: For the transactions having mark-up or discount amounts in the QuickBooks transactions, you will need to add the amounts to the respective transaction in Dynamics Business Central manually before posting them. If you are using value added tax (VAT), a product posting group and business posting group to be added to the posting setup so you can post VAT amounts. The beginning account balances has to be verified.
Our Migration Services include
- General Ledger Chart of Accounts transfer
- General Ledger Transaction Detail transfer
- Accounts Receivable Customer Master transfer
- Accounts Receivable Open Transactions transfer
- Accounts Payable Vendor Master transfer
- Accounts Payable Open Transactions transfer
- IV Item Master transfer
- IV Current Inventory on Hand transfer
- Open Sales Orders transfer
- Open Purchase Orders transfer
- Business Process Consulting
- User Training & more
Why Choose Concept Cloud Service As Your Microsoft Dynamics 365 Business Central Partner?
As a reputed Dynamics 365 Business Central partner CCS has expertise working with the older versions of Dynamics NAV. Our experienced Dynamics 365 consultants will assist you in utilizing the features of Microsoft Dynamics 365 Business Central and at the same time optimize your business to render exceptional results.
- Trusted Dynamics 365 Business Central Partner
- Experts in Microsoft Business Central Practice
- Previous experience in working with Dynamics 365 Business Central
- Multiple Business Central Implementation Packages - Quick start, Rapid & Advanced models
- Cost Effective Implementation Approach
- Certified Business Central Professionals with 15+ year's of experience
- Stellar Customer References
Dynamics 365 Business Central Strategy
CCS Technologies Dynamics 365 Business Central consultants will assist you to create an operative strategy so as to utilize Dynamics 365 Business Central efficiently for your operations, service, sales, and accounting.
Implement Dynamics 365 Business Central In Your Business
Our experienced team will successfully execute the Dynamics 365 Business Central platform into your business and make sure the effective utilization of tools all through your business.
Upgrade/Migrate Your Old or Existing Accounting Software
Upgrade to Dynamics 365 Business Central from Dynamics NAV, Microsoft Dynamics GP, QuickBooks and Sage for accounting solutions. Outdated solutions are no longer effective for your well-developed business.
Dynamics 365 Business Central Support
At CCS Technologies, our certified Business Central consultants work with you to make sure you are utilizing Dynamics 365 Business Central and ensure you are using it rightly so as to improve profits in your business.
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